Which booking software for your leisure activities?

Bookeo costs €29.95 to €89.95 per month with no commission, Booky €49 to €149 excl. VAT per month, Activiteez from €19 excl. VAT per month plus 2% online, Yoplanning €19 to €59 per month plus 2.5% (or €0 plus 5%), Regiondo €59 or €99 per month plus a commission it does not show, Tourbiz €0 to €249 excl. VAT per month plus 0.8% to 0.99% and MyEscapeBoard €30 excl. VAT per room; Guidap, Qweekle, OuiRésa and FareHarbor are on quote (prices checked on 1 November 2026). A custom extension costs €2,500 to €7,000 paid once, a complete tool €5,000 to €25,000, then €100 to €300 per month for maintenance, with no commission on your sales.

It depends on your volume. For 2,000 online bookings a year at €30 (€60,000), the cost over a year ranges from €359 with Bookeo Standard (payment fees on top) to at least €5,388 with Bookingkit Starterkit (transaction fees included). In between: Booky START €588 excl. VAT and Tourbiz Advanced €1,488 excl. VAT (payment fees not stated); Yoplanning Micro €1,968 (payment fees not stated); Weezevent €1,980 incl. VAT (bank fees included); Activiteez PRO about €2,948 excl. VAT (payment included); Addock €3,740 excl. VAT (bank fees included). A commission grows with your volume, a subscription does not: run this calculation with your own bookings and average basket before signing.

The one that fits the way you sell, not the best known. Before signing, put it through a real day: a group of 12 booking on your website while a customer on the phone takes the last two kayaks, a storm at 2 pm that forces you to postpone a slot and warn everyone booked, a gift voucher used at reception, then the balance paid on site and the platform’s commission found in your accounts. Also check that the booking page is accessible: in France, a booking website has had to be since 28 June 2025, except for companies with fewer than 10 employees whose turnover or balance sheet stays under €2 million.

Guidap (treetop adventure, canoeing, caves) and Qweekle (ticketing, till, access control) are on quote, Logi-parc costs €216 a year, all-inclusive licence (excl. or incl. VAT not stated), Regiondo €59 or €99 per month and Booky €49 to €149 excl. VAT per month, with PPE from the PRO plan. Leisure park management software must also keep a record of your checks: in its October 2026 survey, the French consumer protection authority found “mandatory periodic equipment checks not recorded” and expired PPE. In France, admission to a high ropes course carries 10% VAT. Data ES, the French Ministry of Sports’ facility census, lists 757 high ropes courses or treetop adventure sites.

MyEscapeBoard, designed for escape games, costs €30 excl. VAT per room per month for rooms 1 to 6, €25 for rooms 7 to 14 and €20 beyond, from 3 rooms, with game master scheduling, individual payment and an API. The other software on this page sells time slots: check in a demo that a room can never be booked twice for the same slot, whether the booking comes from the website, the phone or a platform. In France, escape games, laser games and paintball carry 10% VAT (admission fees).

It depends on the activity (BOFiP, BOI-TVA-LIQ-30-20-50). 10% for admission fees: high ropes courses, zip lines, summer toboggans, escape games, laser games, paintball, virtual reality, leisure parks. 20% for sports facilities (karting, even for fun, climbing, bowling, water sports), for equipment hire and for a lesson or a guide sold on its own; 5.5% for some equestrian activities. Karting or riding school management software must therefore carry a rate per service, and a package that mixes several activities follows a single rate, that of the main activity.

In canoeing, kayaking and rafting, it is not a choice: in France the operator adapts or cancels the trip if the weather or the state of the water puts participants at risk (Sports Code, A322-44). The open question is what you owe when you are the one cancelling: arrhes paid back twice, like a business backing out, or is it force majeure? The answer depends on your terms of sale: have them reviewed by a lawyer. Weather refunds, as I wrote on 20 October 2026, are the point that does the most damage when badly handled: good software postpones or refunds a whole slot in a few clicks and warns everyone booked.

Unless the contract says otherwise, an advance payment counts as arrhes in France: a customer who cancels loses it, a business that backs out pays back twice the amount (Consumer Code, L214-1). A leisure activity booked for a set date gives no right of withdrawal (L221-28), and you must offer a free consumer mediator (L612-1). In its survey published on 16 October 2026, the French consumer protection authority found incomplete terms of sale and missing information on the right of withdrawal, followed by injunctions. Record in the software the nature of each advance payment, arrhes or deposit, so you pay back the right amount when a booking is cancelled.

The opening declaration for a sports facility was abolished in 2014, but the law of 3 August 2026 creates article L322-2-1 of the Sports Code, in force since 5 August: a Council of State decree will set the activity declaration, and it was not yet published on 1 November 2026. Meanwhile, every paid instructor declares themselves and holds a professional card, any serious accident is reported to the prefect, and liability insurance is mandatory (6 months in prison and a €7,500 fine without it). From 7 minors welcomed without their parents, the French rules for group holiday activities for minors apply.

Yes, but free often means a commission: Yoplanning Découverte costs €0 with a 5% booking fee, Activiteez GO takes 10% + €0.40, Tourbiz Freemium 0.99% excl. VAT for 3 products and Ubiliz Forever Free 4% excl. VAT on online bookings. SimplyBook.me is free up to 50 bookings, with no transaction fees, and HelloAsso charges associations no fees and no commission (a voluntary contribution is offered to the payer). If you are looking for a free online booking planner, these are the plans; to start with no subscription and no commission, the free template on this page (Excel and PDF, in French) tracks your time slots, deposits, instructors and equipment checks.

Yes, if you are registered for VAT in France and take payments from private customers with till software: it must be secure, with the publisher’s certificate brought back by the finance law of 19 February 2026, or face a €7,500 fine per till. Businesses under the VAT franchise scheme are exempt, as are those whose payments all go through a bank. Activiteez sells the NF525 till as an option (+€20 excl. VAT per month) and Booky includes an anti-fraud till from the PRO plan.

If your software exports your customers, bookings, products, gift vouchers and payments to Excel or CSV, I import them into the new tool; it is planned in the quote. Two limits set by the CNIL, the French data protection authority: a card’s security code is never kept after the first transaction, and customer data is kept 3 years after the end of the relationship, prospect data 3 years after the last contact. Check this export option before signing with a publisher.